Planning for HR & trainers
How we coordinate the space, materials and schedule before you arrive.
Planning together
- Direct contact with your trainer
- On request, we discuss room setup, materials and equipment with them. Any changes to the budget or what the booking includes are still agreed with you as the person making the booking.
- One agreed plan
- We call before the event and confirm the room setup, final participant count, equipment, food and schedule in a shared email. If numbers are initially uncertain, we agree a provisional range and possible layouts.
Arriving and setting up
- Time to set up
- By arrangement, you can arrive early, check the rooms and equipment yourself and add your own materials. Setting up the day before depends on availability. We agree access and room use with you.
- Bringing or sending materials
- You can bring training materials or send them ahead by prior arrangement. On arrival, we help you carry them in and, if needed, meet you at your vehicle with an umbrella.
- Overnight accommodation for your trainer
- One room with a separate shower is available for a trainer. We agree availability and cost with you in advance.
Materials and equipment
- Materials ready to use
- Cards in different colours, shapes and sizes, Neuland markers, glue and scissors, flipcharts and MAUL facilitation boards and pinboards are included. We check the markers before your visit. A printer is available for last-minute handouts.
- Talk through your equipment needs
- We discuss the devices, connections and Wi-Fi requirements beforehand. You can send presentations and files ahead by arrangement. During the agreed training hours, we are your direct contacts for help.
- If something goes wrong
- We agree a fallback for technical problems and keep suitable spare cables, adapters and agreed replacement equipment ready. Depending on what is needed, paper, printouts or another display can help you continue.